Administrative Coordinator

Job Description

Job Overview

We are seeking a dedicated and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the daily operations of our office, ensuring that administrative tasks are handled efficiently and effectively. This position requires strong organizational skills, and a customer service-oriented mindset.

About BTV:

BTV – Business Television is a full-service marketing agency specializing in financial communications. For over 27 years, we’ve helped publicly traded companies and financial institutions attract investors through strategic marketing, creative production, and targeted distribution.

BTV is seeking an enthusiastic Administrative Coordinator. Located in Surrey BC, this full-time position will report to the Production Manager and will have the following responsibilities:

RESPONSIBILITIES

• Coordinate projects via production management software Clickup
• Liaise with broadcaster representatives to schedule airtime, send traffic, etc.
• Organize client shoots as required (including coordinating client availability, booking crew/location, creating call sheets, sending calendar invites, etc)
• Manage company documents and forms
• Assist and complete any other administrative assignments as they arise
• Finalize and ship commercials to broadcasters

QUALIFICATIONS

• A minimum of 1 year administrative experience is preferred
• Experience with Adobe Software is an asset, but not required.
• Experience with project management software, preferably Clickup, is an asset, but not required.
• Experience with Microsoft Office (particularly Excel)
• Strong organization skills
• Strong communication and interpersonal skills
• Ability to multitask with care and attention to details
• Ability to meet tight deadlines and adapt to changing timelines
• Ability to work independently and as part of a team
• Must be a local resident and reliably commute to the office
• An interest in finance and stock markets would be considered an asset.

Job Type: Full-time

Benefits:

• Company events
• Dental care
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• Vision care

Pay: CA$20.00 - CA$24.00 per hour

Ability to commute/relocate:

• Surrey, BC V3S 6J8: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person