Administrative Assistant

Job Description

<p><b>About AviSina:</b></p><p>AviSina is a family-owned real estate development and property management company with a portfolio of privately held properties across Western Canada, primarily in BC's Lower Mainland. We create and manage high-quality spaces that reflect the needs of the communities we serve-prioritizing thoughtful design, long-term value, and strong local relationships. Our dedicated team brings deep expertise, care, and a shared commitment to excellence in everything we do.</p><p><br></p><p>As a company in the process of expanding our team, we are looking for an Administrative Associate to contribute to our continued growth and success.</p><p><br></p><p><b>Overview:</b></p><p>The Administrative Associate plays a pivotal role that serves as the key liaison for our clients, team, and stakeholders. This role is integral in upholding our industry-leading, client-first commitment. The ideal candidate will possess exceptional communication skills, a keen sense of organization, and the ability to thrive in a fast-paced, collaborative environment. This role offers potential for rapid career progression within a small, dynamic team. Reporting to Ownership, the Administrative Associate's responsibilities will include:</p><p><br></p><p> Provide administrative support to ensure efficient operation of our Burnaby office.</p><p> Serve as the primary gatekeeper for all incoming calls and emails, ensuring effective responses, appropriate escalation to relevant parties, and accurate filing and documentation.</p><p> Perform administrative duties such as filing, copying, binding, scanning, etc, with diligence and attention to detail.</p><p> Assist in the preparation of regularly scheduled reports and presentations.</p><p> Support the accounting team by processing invoices, receipts, and expense reports.</p><p> Ensure the operation of office equipment by completing preventative maintenance requirements, calling for repairs, maintaining equipment inventories, and ordering supplies as needed.</p><p> Supporting the team with other administrative tasks as required.</p><p><br></p><p><b>Qualifications/Experience:</b></p><p> At least two years of office administration/reception experience is required.</p><p> Demonstrate strong spoken and written English communication skills with excellent reading comprehension and the ability to articulate ideas clearly and effectively.</p><p> Proficiency in MS Office (Word, Excel, Teams, SharePoint, and others).</p><p> Basic understanding of bookkeeping practices; experience with accounting software solutions such as Sage and Yardi is ideal.</p><p> Demonstrate strong critical thinking and problem-solving skills, applying sound judgment to efficiently address challenges and communicate solutions.</p><p> Post-secondary education/courses in related fields are considered an asset</p><p><br></p><p><b>What we offer:</b></p><p> Competitive salary, based on experience</p><p> Vacation policy and additional office closures throughout the year</p><p> Comprehensive extended health and dental benefits</p><p> Opportunities for growth within the company</p><p> Supportive, team-oriented culture that values collaboration and work-life balance</p><p><br></p><p><b>How to Apply:</b></p><ul><li> Please submit your resume and cover letter to . Due to the high volume of applications, only candidates selected for an interview will be contacted. </li></ul>