Receptionist

Job Description

Job description:


Job Summary:
We are seeking a friendly, organized, and professional Receptionist to join our team. The Receptionist will be the first point of contact for visitors, clients, and employees, ensuring a welcoming and efficient environment. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced setting. The Receptionist will support various administrative functions and contribute to maintaining a smooth day-to-day operation of the office.


Key Responsibilities:

• Greet and welcome visitors, ensuring a positive and professional first impression.
• Answer, screen, and direct incoming phone calls, providing appropriate responses or transferring to the relevant team member.
• Scheduling Social Events, Trade Shows and Lunches
• Maintain and manage the reception area, keeping it neat and organized.
• Manage incoming and outgoing mail and packages, including courier services.
• Schedule appointments, meetings, and conference room bookings.
• Assist with data entry, filing, and general office administration tasks as required.
• Maintain office supplies inventory and place orders when necessary.
• Assist with other administrative duties and projects as requested by management.
• Manage complex calendars for the CEO and VP, scheduling internal and external meetings, travel, and speaking engagements.
• Prepare briefings, meeting materials, presentations, and reports in advance to ensure executives are fully informed.
• Draft, proofread, and format correspondence, communications, and key documents on behalf of executives.
• Handle highly confidential information with professionalism and discretion

Qualifications:

• High school diploma or equivalent; additional certification or training in office administration is a plus.
• Proven experience as a receptionist, administrative assistant, or in a similar role.
• Strong verbal and written communication skills.
• Excellent interpersonal skills and a friendly, professional demeanor.
• Proficient in MS Office (Word, Excel, Outlook) and familiarity with office equipment (phones, printers, etc.).
• Strong organizational and multitasking abilities with attention to detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• A positive attitude and a willingness to assist wherever needed.

Job Types: Full-time, Permanent


Benefits:

• Dental care
• Extended health care
• On-site parking

Application question(s):

• Do you have a PR or Canadian Citizenship?

Education:

• Secondary School (preferred)

Experience:

• Front desk: 2 years (required)
• Administrative experience: 1 year (required)

Language:

• Mandarin (preferred)

Work Location: In person