Property Administrator

Job Description

We are looking for a proficient, customer driven, and organized Property Administrator to join the CIE Property Management & Consulting team <br>
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CIE provides condominium property management and consulting services, with an intense focus on organizational efficiency, proactive customer service and concierge-level services.<br>
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This role will be coordinating the administrative and physical needs of a busy portfolio of properties. You must have the flexibility to work out of the Milton head office and/or remotely, but also travel within Halton and some surrounding areas on occasion for Annual General Meetings (up to 12 per year) and Board meetings (occasionally).<br>
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The ideal candidate will have a personal interest in the Property Management industry with the potential for career progression.<br>
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<b>Salary:</b><br>
$45,000 - $50,000 per year<br>
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<b>Hours of Work:</b><br>
9:00am - 5:00pm, Monday to Friday (40 hours a week)<br>
Evenings and weekends on occasion will be required on occasion.<br>
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<b>Responsibilities:</b><ul><li>Provide superior customer and owner correspondence, in person, as well as by email or mail.<br></li><li>Complete daily, weekly, monthly and yearly administrative tasks in a timely manner.<br></li><li>Compiling and creating Board Packages with a high attention to detail and deadlines.<br></li><li>Attending and/or taking minutes at Board meetings and Annual General Meetings, both in person and virtually.<br></li><li>Create, organize, edit and maintain property and related documentation.<br></li><li>Maintain effective organization through both electric filing and paper copies (as applicable).<br></li><li>Managing meeting schedules and calendar, while tracking ongoing projects.<br></li><li>Coordinate owner and manager requests, supply needs and maintenance schedules.<br></li><li>Creation of posters and newsletters, as well as other information material as needed.<br></li><li>Some on-call duties on evenings or weekends may be required from time to time.<br></li><li>Other duties as required.<br></li></ul><br><h3>Requirements</h3><ul><li>Must have at least 2 years of experience in administration.<br></li><li>Condo property experience is an asset, but not required.<br></li><li>Experience with Microsoft Office products is required.<br></li><li>Attention to detail, organizational abilities, and customer service excellence are essential.<br></li><li>Bookkeeping and accounting skills are an asset.<br></li><li>Professionalism and respect for confidentiality are critical.<br></li><li>Must have a valid driver's license and a reliable vehicle.<br></li></ul><br><h3>Benefits</h3><ul><li>Being part of an award-winning property management company.<br></li><li>Growing, progressive, fun and collaborative work culture.<br></li><li>Personal development with strong leadership.<br></li><li>Flexible work location.<br></li><li>Educational allowance.<br></li><li>Full benefits package (extended health care, dental, vision and life).<br></li></ul>
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If you have <b>2+ years of experience in an Administrative</b> role with excellent organizational skills, high accuracy and top customer service skills, CLICK APPLY below to learn more<br>
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We thank all who apply for this position.  We commit to "communicate quickly, communicate often, and communicate well".  All applicants will be contacted within 5 business days. #IND1<br>