Office Administrator

Job Description

We are seeking a detail-oriented, organized, and proactive Office Administrator to manage our clients day-to-day administrative operations and support their internal teams.

Key Responsibilities:

• Manage general administrative duties, including filing, photocopying, scanning, and data entry.
• Answer and direct incoming phone calls, emails, and in-person inquiries.
• Maintain schedules and calendars, book meetings and appointments.
• Order and manage office supplies and liaise with vendors or service providers.
• Prepare and edit documents, reports, and correspondence.
• Maintain accurate and up-to-date records and filing systems (physical and digital).
• Assist in payroll, invoicing, and basic bookkeeping tasks (if required).
• Support onboarding of new employees and help coordinate training logistics.
• Ensure the office is clean, organized, and operating efficiently.
• Uphold privacy and confidentiality in line with Ontario and Canadian regulations.

Qualifications:

• High school diploma required
• Post-secondary education in Business Administration, Office Management, or related field preferred.
• 2+ years of experience in an administrative or office support role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and common office technology.
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and time management abilities.
• Professional, courteous, and capable of working independently or as part of a team.