Auto Dealer Vehicle Inventory Admin

Job Description

Job Description

Job Description

We’re looking for a Vehicle Inventory Clerk to support our busy sales and administrative operations. This role plays a key part in maintaining accurate inventory controls and ensuring smooth coordination between departments. If you’re detail-oriented, organized, and thrive in a dynamic environment, we’d love to hear from you.

Key Responsibilities (including but not limited to):

• Create and distribute a daily used vehicle inventory list for the sales department
• Accurately enter trade-ins, auction units, and used purchases into our accounting systems and prepare vehicle pouches
• Cross-check information for accuracy and compliance with dealership policies and procedures
• Prepare wholesale deal packages, ensure recall checks are completed, and coordinate vehicle cleaning
• Generate purchase orders and facilitate communication between sales and service departments for wholesale vehicle work
• Email wholesale bills of sale to vendors and coordinate vehicle transportation logistics
• Track all incoming used vehicles and ensure required safety inspections are scheduled upon arrival
• Post related payables and internal work orders into the accounting system
• Perform data entry, light filing, and other office tasks as needed
• Provide backup coverage for front desk reception
• Participate in cross-training to support other administrative roles as required

Qualifications & Skills:

• Strong multitasking skills with excellent attention to detail
• Ability to perform well under pressure in a fast-paced, deadline-driven environment
• Flexible and quick to adjust priorities as business needs evolve
• Team-oriented with a positive attitude and willingness to pitch in wherever needed
• Previous automotive industry or dealership experience is an asset but not required